Managing Accounts

Creating and Modifying School User Accounts

Creating an Account

To create a school user account, click the Admin link at the top right of any VVAAS page. In the Admin menu above the list of users, select Create a New User and enter the requested information.

Entering Basic Information

Account Management: This option grants the user access to the account management tools in the Admin section.

• Super state, super division, and super school accounts automatically have the account management permission.
• A school user with the account management permission can create, modify, and deactivate accounts for school users who do not have the account management permission.

• School users with the account management permission are given access to all reporting for the school. An option to remove access to all reports, but retain account management, is available when you create or modify the user's account.

Assigning Access

On this page, choose whether the user can view school and student reports for your own school. You can choose either option or both.

If you have already created Custom Student Reports, you can also choose to share them with this user. If you select this option, you will select specific Custom Student Reports to assign on the next page.

If you have access to reporting for other schools in the division, you can share that access with this user. Once you have selected the schools this user should be able to access, choose whether the user can view school and student reports for those schools. You can choose either or both.

Confirming Selections

Use the confirmation page to verify the selections you made.

Send email to user: This box is checked by default. If you leave it checked, the user will receive an email with a description of their account permissions and their account credentials when you finish creating or modifying the account.

Modifying an Account

To modify an admin account or a user account, navigate to the list of users, click on the user's name, and follow the instructions on each page. For more information, refer to the steps above for creating an account, beginning with the Basic Information page.

Modifying Access

Super school account holders automatically have access to all school and student reports in their own school. Access to additional reports can be assigned, including division reports, school reports for other schools, and student reports for other schools. When you choose a school in the Available Schools list, the user will be able to view all school reports for that school. To also grant access to student reports at the selected schools, check the box below the list of schools in the Assigned Additional Access list.

Division users with the account management permission cannot see or manage the accounts of other division users with the account management permission.

School users with the account management permission cannot see or manage the accounts of other school users who have the account management permission.